At the end of the workshop, identify key takeaways and action items. Keep in touch with your facilitator and your fellow participants after the workshop. Celebrate different points of view during workshop discussions. Normally, we do this in reverse. In the next section, we give you some examples of our favourite ground rules and their use cases. The term originally comes from baseball. 54. In most cases like regular meetings it probably makes the most sense to go with the third approach. As a result, discussion can become toxic and can quickly grow into conflict. d:;q^WpfUFC ErEaW=DtiQQ=,v[IE) %C>Ap8em`5`S. Use the ground rules to check on and improve the quality of the group's interactions. The Best Conflict Resolution Books in 2023. Attend the workshop with positive expectations. Come to the meeting with a positive attitude. Why are some meetings highly productive while others end up being frustratingchaos? Remember and use basic rules of brainstorming. 0000001780 00000 n Ground rules can be changed at any time as long as you abide by the ground Because creative ideas often arise while actively working on or talking about specific topics. Facilitation: A skill for the future of work? Park Distractions At the end of this article, we have listed 70 different ground rules for training workshop participants. Something went wrong while submitting the form. At the end of this article, we have listed 70 different ground rules for training workshop participants. Set Ground Rules Before you begin the workshop, establish ground rules to make the environment one in which everyone feels comfortable sharing. Accelerate your career with Harvard ManageMentor. 15. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. 47. 0000001574 00000 n When people feel that their personal viewpoint is under attack, they often feel hurt, lash out and attack back. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. Another adage my wise advisors tell . 0000005225 00000 n Abandon personal obsessions. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Here are some best practices on the how tos of preparing and implementing ground rules into your next training session. But the longer a meeting goes and the more collaboration and interaction there is, the more valuable ground rules will become. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Clearly identify your comments as facts or opinions. Arrive on time for the workshop. 0000003239 00000 n 2. Read the background documents prior to the worrkshop. Here are some of our favourites: 1. Treat all ideas as valid and valuable. 0000002204 00000 n <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 595.32 841.92] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> With a sound set of behaviors and explicit agreement about what they mean and how to use them, your team will see better results. In addition to having a meeting agenda that guides meeting participants towards accomplishing the meeting goals, participants of productive meetings have a clear understanding of what is expected of them to best support this process. Select those that are appropriate to your group's needs. Be prepared to contribute to achieving the meeting goals. Determine ground rules for the workshop. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. It's a lighthearted way of nudging participants to be aware of what they are saying and to stop when they are going in circles. 49. How? <>>> Dont lose your sense of humor. Do your part for staying on schedule. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. 0000004294 00000 n Maintain confidentiality. 45. 8 ground rules examples. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. Dont ask questions for attacking other peoples ideas. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Can you help me understand the connection, or, if its not related, can we figure out if and when we should address your topic? Saying this enables you to quickly test your inference that Bobs comment isnt related. There are always a mix of extrovert and introverted people in a meeting. Therefore I would recommend you to take 2-3 of the ground rules from our ground rule library, and just try them out yourself. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Arrange the room with plenty of open space for the participants to roam around and form teams. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. When suggesting new ideas, anticipate resistance among the others. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Principles: Ground Rules for the Workshop "Planned participation promotes productivity." Lynda Baker Principles, which I also refer to as ground rules in this chapter, are guidelines for group participation. Ground rules should always be used with a clear purpose. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Communications Its OKto disagree, respectfully and openly, and without being disagreeable. Ground rules are crucial for fully utilizing time and creating a positive environment for your training. To adjust for these differences, ground rules are put into place to handle situations where the objects in the outfield interfere with the game. Stay at the strategic level. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Check out our popular training programs and read our client testimonials on the proven results of our training at. Speak up whenever the discussion strays from the agenda. Respect each others thinking and value everyones contributions. There are always a mix of extrovert and introverted people in a meeting. When a topic has been discussed fully, do not bring it back up. Some are procedural, such as "Start on time and end on time" and "Put smartphones on vibrate." Procedural ground rules are useful but don't help your. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. 11. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. Most people prioritize to be understood first, before they open their ears to better understand others. Wear a nametag to clearly indicate how you would like the others to call you. 37. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Here's are the ground rules without exception: Show up on time and come prepared. Innovation Undiscussable issues are those issues that are on everyones mind, but no one is able to bring them forwards. Blue sky thinking is brainstorming without limits. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. Avoid Yes, but conversations. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Come to the meeting with a positive attitude. Pick up these eight sticky note tricks to become a Miro board ninja in no time. Here are some of our favourites: Its often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. The Best Conflict Resolution Books in 2023. This ground rule helps to draw out participants to embrace discomfort. The following are common examples of ground rules. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. Provide specific information and ideas. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Behavioral ground rules are more useful. Preserve your sense of humor. Avoid hidden agendas. 0000046636 00000 n In general, meetings are better if more people participate and take responsibility for discussions and decisions. It may be a planning session, or a process-improvement workshop, a premortem workshop or a training program. After this agreement, the group can stop arguing and move on. 3. Need help with designing or delivering corporate training initiatives? Ground rules are a fantastic way, to set the right expectations in a meeting. 21. Limit the number of ground rules to 12. Share time so that all can participate. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. <> 20. Rules or guidelines such as only one person speaks at a time or raising a hand to speak, as well as shutting off any cellphones or distracting devices are good to establish at the onset of the workshop. Share the list with the meeting participants before startingthe meeting. If the rules are too many, it is easier for participants to forget them. Phones on silent or buzz If your trainees are on call or are managers or parents, they will need to keep their phones on for emergencies. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. How? Be present, and dont attend to non-meeting business. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Blue sky thinking is brainstorming without limits. Repeats may require the ground rule being restated. Once stated, anyone in the meeting can say "ELMO!" 2. Use case: Sparking creativity and having a productive brainstorm. Discussion strays from the agenda that participants in a meeting agree to follow in order make. And move on is speaking list with the third approach our client testimonials on the proven results our... The most sense to go with the meeting more productive and enjoyable Adding '' and Alternatives! 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